Every business owner should have their own work email address. In fact, having one can help your business in a number of ways.
With a professional email address, you can make a strong impression that will help you get more clients, coworkers, or employees, which will eventually lead to more professional success.
It’s true—65% of people believe that a business or brand-related email address is much more reliable than a personal email address. There are a lot of people there.
How to make your email address look business?
A business with a professional email address is nine times more likely to get a customer.When you send an email from a custom domain-based address, you have a better chance of getting a new user.
Here are some things to think about when picking a professional email address that fits your business and brand:
- Don’t use numbers or other special characters because they can make things look messy and confusing.
- Choose a name and email address that belong together with your domain name and show off your brand.
- Make it short and easy to remember.
- Select an email address that will still be useful in the future and can grow with your business.
Things that make up a business email address
Now that you know the basics of picking a business email address, let’s take a moment to look more closely at the body.
These are the most important parts of a private email address that will help you get an idea of how it might look:
- Your username tells people who you are. It can be a name (like Sydney) or a job name (like marketing).
- @ symbol: This is the sign that separates the domain name from the user name or identifier. This gets us to the next part
- Domain: This part is special to your business or domain, and it’s what will make your professional email address stand out.
- Domain at the top: Your domain ending, which is often written as TLD. Domain name endings like.com,.net,.org, etc.
Advice on how to format a business email address
- Avoid long sentences.
- Your custom business email address should be short and sweet, just like the copy you use in your email marketing.
- It’s best if your identity is no longer than three words. Not only should your custom domain be tied to your brand, it should also be short and easy to remember.
- Most of the time, your business email address should be between 20 and 40 characters long.
- As an extra tip, make sure that your whole email address is simple to remember. You can bet that your buyers will have the same trouble spelling your email address as you do. This is bad for business because it will lead to misunderstanding and anger.
- Your name, letters, or both can be used.
- Using only your first name (or the first names of your workers) is friendly and works well for small businesses. However, you might encounter consistency or email duplication problems as you grow.
- Your first name, last name, and initials can be used in many ways to keep things personal and business.
Here are some examples of usernames that could be used for someone called Sid A.
[email protected] is my first name.
Enter your first and last name here: [email protected]
[email protected]. First name + Last name
Email address: [email protected] First name + last initial
[email protected] with your first and middle name and last name
Here are some images again for you to look at:
[email protected] [email protected]
Avoid these things when using work email addresses
Now that you know what to put in a business email address, let’s talk about what you should never put in one.
Numerics: Numbers can look jumbled and be hard to read. Also, saying it out loud can make it hard to tell if the number is spelt out or the real figure.
email: [email protected]
Numbers and punctuation (periods, dashes, and underscores): These things can make it hard and awkward to type your email address. This also makes it harder for customers to remember the text.
mailto:[email protected]
mailto:[email protected]
thisisexamplebigbusiness.tld John_doe
Privacy and safety
Cybercrime has never been a bigger problem than it is now when everyone is always linked. Identity theft and scams are more likely to happen with free email accounts because they are easier to get around.
A free email account will leave you much more open to attacks if it doesn’t have strong privacy and security features like end-to-end encryption and two-factor login.
Accounts for professionals, like Microsoft 365 from GoDaddy, usually come with several strong security features, such as
More protection options, such as managing your spam box.
- Messages that were suspicious or came from outside the company were put in a separate folder.
- Checking URLs and information is essential.
- Strong security and viruses.
- You can use excellent customer service and an emergency email box in case of an attack or breach.
- Storage
Many free email services, like Yahoo! and Gmail, only let you store a certain amount of data. This means that once you reach the provider’s content storage limit, you’ll either have to delete emails or find other places to store important data, or you’ll have to pay extra for more storage space.
It can be stressful and take a lot of time to do this, especially if you have a lot of work to do.
With a paid business email account that fits your needs, you get between 10 and 50 GB of storage —five to ten times what you get with a free account.
Tools for teamwork
Compared to paid professional email accounts, free email accounts may make it harder to work together and handle projects. If you sign up for a free account, you can send and receive multiple emails, set “out-of-office” notes, connect your calendar, and organise your files into folders with labels. But that’s all I have to say.
You can do much more from one place if you pay for a business email account. From an easy-to-use dashboard, you can handle multiple user accounts, share files, set up devices, and use different Office tools to work with GoDaddy and Microsoft 365.
This makes it easier for teams to talk to each other and handle projects, saves time, and clarifies what you’re doing with your business emails.
